An Office Assistant provides general administrative and clerical support within an office environment. Their responsibilities often include tasks such as answering phones, responding to emails, organizing files, maintaining office supplies, and handling basic bookkeeping tasks.
Main Responsibilities
- Perform general clerical duties, including photocopying, scanning, and filing documents.
- Manage incoming and outgoing correspondence, such as emails, letters, and packages.
- Welcome visitors and provide necessary assistance.
- Answer phone calls and direct them to the appropriate department.
- Schedule appointments and maintain office calendars.
- Assist in organizing and coordinating meetings, conferences, and events.
- Order and maintain office supplies and equipment inventory.
- Assist with basic bookkeeping tasks, including data entry and invoicing.
- Collaborate with team members to ensure efficient office operations.
- Handle ad hoc administrative tasks as assigned.
Skills
- Computer Proficiency
- Teamwork
- Time Management Skills
- Communication Skills
- Problem-Solving Skills
- Organization Skills
Requirements
- High school diploma or equivalent qualification.
- Proven experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy.
- Professional demeanor and ability to maintain confidentiality.
- Strong interpersonal skills and ability to work well in a team.
